Last Updated: Jan 2026
1. Introduction
This Privacy Policy explains how ASD Arts and Education Ltd collects, uses, and protects personal data under the UK GDPR and the Data Protection Act 2018. This applies to all users of our educational and arts-related services.
2. Data Controller
ASD Arts and Education Ltd
23, Merton Close
Eynsham
OXON
OX29 4QE
Email: admin@asd-arts.co.uk
3. Personal Data We Collect
- Information you provide: Name, email, phone number, billing information, booking/registration details, emergency contact details, messages.
- Automatically collected: IP address, browser information, device details, website usage data, cookies.
- Third-party data: From booking systems, payment processors, analytics providers.
4. Lawful Bases for Processing
- Contract performance – delivering services and processing bookings.
- Consent – newsletters, marketing, optional services.
- Legitimate interests – improving services, safeguarding, fraud prevention.
- Legal obligations – tax, safeguarding, regulatory compliance.
- Vital interests – emergencies involving safety.
5. How We Use Personal Data
- To provide and manage educational and arts-based services.
- To process payments and manage bookings.
- To communicate schedule changes, updates, and service information.
- To maintain records and meet safeguarding requirements.
- To improve website and service quality.
- To send marketing communications (with consent).
6. Sharing Your Information
We may share data with:
- Service providers (payment processors, hosting, email services).
- Instructors or staff delivering services.
- Professional advisors (legal, accounting, safeguarding).
- Regulators or authorities where legally required.
We do not sell personal data.
7. International Transfers
Where data is transferred outside the UK, we use approved safeguards such as Standard Contractual Clauses or UK-approved transfer agreements.
8. Data Retention
We keep data only as long as needed for service delivery, legal compliance, safeguarding, and record-keeping. Retention time varies by data type.
9. Your Rights
You have the right to:
- Access your data
- Correct inaccuracies
- Request deletion
- Restrict processing
- Object to processing
- Data portability
- Withdraw consent
- Complain to the ICO (ico.org.uk)
Contact admin@asd-arts.co.uk to exercise these rights.
10. Cookies
We use cookies for essential website functionality, analytics, and (with consent) marketing. You can control cookies via browser settings. For this website, read this page.
11. Security
We use reasonable technical and organisational measures to protect data. No system is completely secure.
12. Children
Where services involve children, data is collected only with appropriate parental consent and used strictly for service and safeguarding purposes.
13. Changes to This Policy
We may update this policy from time to time. Continued use of our services indicates acceptance of updates.
14. Contact
ASD Arts and Education Ltd
23, Merton Close, Eynsham, OX29 4QE
Email: admin@asd-arts.co.uk